SUMMARY STATEMENT OF RESPONSIBILITIES:

Under general supervision, the Administrative Coordinator II provides a full range of administrative support to the Technical Activities team, including committees and communities. The position will provide project support to include: attending meetings, providing agendas, taking minutes and notes, keeping rosters for multiple groups updated, etc. The Administrative Coordinator will collaborate with various internal and external customers.

MAJOR FUNCTIONS:

• Schedule, coordinate and take notes for meetings and subcommittees across SME’s Communities and Committees.
• Work alongside staff members to oversee assigned projects by communities and specific initiatives.
• Support all phases of program(s) and initiatives planning, processing, execution, and post program evaluation. Sample duties include working within software application(s) and other programs.
• Enter and maintain committee and community - advisors, panelist, speakers, advisors, and stakeholder demographic information and records.
• Coordinate materials and arrange in-person meetings and virtual meetings, programs, or events.
• Answer telephone, screen calls, take messages, and make appropriate call dispositions.
• Assist with agendas and materials and keep accurate updated rosters for groups.
• Send reminders and final instructions for in person and virtual meetings.
• Coordinate with other SME Business Units as needed.
• Support outreach and visibility activities for Awards and Competitions.
• Working closely with internal/external partners to maintain awareness of program or project status and milestones, communicate appropriately with all stakeholders.
• Planning and post-meeting support to assist in the development of community and committee programs or projects.
• Works directly with preferred vendors and partners to order any necessary supplies, awards or prizes.
• May provide on-site support at events.
• Other duties as assigned.